Module five, keeping yourself on top of tasks. Even after you've got a plan in place, it's important to keep adjusting your plan so that you can stay in control of your time. This module will give you some ways to help you stay on top of your to do list. The one minute rule. If you can do a task in a minute or less do it. Here are some things that you can accomplish in 60 seconds or less.
Check for new messages on your voicemail and email. Quick replies to emails except a meeting invitation. Quick stretches to give you an energy boost, review new RSS feeds. The five minute rule. If you're stuck on a task can't get started have hit a roadblock or just can't seem to get it wrapped up. Set aside five minutes each hour to work on it until you've hit the desired progress point.
Here are some ideas for putting this into action. desk to cluttered set aside five minutes at the end of each hour to clear off one part Report not coming along. Set aside five minutes each hour to work on a particular part. inbox overflowing. Set aside five minutes each hour to work on clearing it out what to do when you feel like you're sinking. No matter how well you plan and how organized you are, there will likely come a time when you feel like you just can't get your head above water.
When this happens, follow these five easy steps to get things back under control. Number one, first, take a deep breath. Make sure that your mind is calm and clear before you begin. Number two Next, make a list of all the tasks that are outstanding. If there is a due date market beside each item number three now look at your calendar. Create a plan for the most important items.
Transfer these items to your tracking system, Outlook productivity, journal day timer etc. Number four, identify the three most important items make those a priority for today. Number five if possible, start work on the most critical Item. Like other plans, you will probably need to revisit your to do items and priorities once you have completed a few tasks. This plan however, should help you get your head above water and get back on track.