If you're going to use PowerPoint effectively, I believe you actually need two PowerPoints. That's right, two PowerPoint presentations. There's one that you are projecting when you are in the room with people. It's a live presentation. There are people in the room, they can see you and your speaking and you've got either a large screen or a TV or something where you are projecting your slides. The rules are very different for what you're projecting.

We're going to cover all that in this course, in this section. But there is another PowerPoint presentation you need. That's one that you email the people. It's a handout. In that PowerPoint presentation, you can have lots and lots of facts, lots and lots of numbers, lots of data, because if you're handing it out, emailing it, putting it on a separate web page, people can Read it at their own pace, their own speed. They can reread it, they can print it out, underline it, they can file it, they can use it as a reference.

When you're speaking, they can't do that. Once you're speaking and the slide is gone, it's gone forever. So that's why I recommend you either use two presentations, two completely different slides. One of them consisting of images, no text, no words. The other one that you're going to email handout, lots and lots of text, lots of data. You either have two separate ones, or you use the Microsoft Notes section where it's all in one document.

But if it's something in the notes, it doesn't show when you're projecting it. It only shows when you're looking at it on a computer screen or printing it out.