In this module, I'm going to go over the word screen, including the main tabs and ribbons, the contextual tabs and on the key tips. part one of this module will be about the screen, main tabs and ribbons. With this module I've included a resource document contained in the tab commands for the main tabs. This includes a breakout of each tab, the main commands, their location and their shortcut keys. Let's begin by reviewing the many components that make up the word screen. I'm going to start at the top left and work my way down to the bottom right.

Okay, let's go to the very top left, and we have the Quick Access Toolbar. The Quick Access Toolbar allows you to add commands to the main screen for easy access at any point while working on a document. We will discuss this in greater detail in a later module. But just keep in mind, it's a great time saving feature. If we come below the Quick Access toolbar, we've got our main tabs and ribbons. commands org under various tabs called ribbons.

Instead of organizing the options under drop down menus, they're organized horizontally on ribbons for easier access and viewing. Now if we come over to the right of our tabs and ribbons, we've got the tell me what to do or the help area. This is a text field where you enter words or phrases about what you want to do next, or to quickly get to features you want to use or two actions you want to perform. You can also use this feature to find what you're looking for, or to use a Smart Lookup for further research. All you need to do is type it in and it will pull up the command for you. So as an example, let's type in change margins.

So we'll click in the tell me what to do area and type in change margins. Once we type this in, it's going to give us our options. Our first option is to adjust our margins. If we click on this, it's going to bring up our dialog box for changing our margins. We can pick one of the settings here or click on Customize And so what it is actually doing is taken us to the command so that we can make the physical change to our margins. Our other options are get help on change margins or do a Smart Lookup.

But let's go back to change margins, we wanted to actually change our margin, we could click on one of the options, and it makes a change for us. So it is great for when you forget where that feature command is, type it in, it'll pull up the action for you, and you can handle it from right there. So that is the tell me what to do or help. Now if we move above our tabs and ribbons, we have the title bar. This was the name of the document. If it has not yet been saved, it will default to document and number.

So because this document has not been saved to my system, yet, it's called document one. If I had multiple unsaved documents open, they would be numbered sequentially, document one, document two and so forth. If we move over to the right, it's got my name, this is Hussein. In. And then further to the right, we've got our ribbon display options. If we click on this, we have three options available to us auto hide ribbon.

Clicking on that will actually hide the ribbon and the commands. So we've got more real estate if we're working on a large document and want to be able to see more of it on the screen, this is a great option to use. Anytime you want to go back to your tabs or ribbons, go to the very top of your screen and click and it'll pull them back down for you. We come back over. Our second option was show tabs. This will show you the tabs that won't show you the commands or ribbons with the tabs.

It'll just show you the tabs. This is great because it gives you still more real estate but it still lets you see the tabs so you don't have to go to the very top of your screen to bring them down each time. The final option is show tabs and commands. This is where it's going to show you the tabs and it's going to show you all the commands within the ribbon. That's highlighted. I'd like to option because I'm a visual person.

So seeing the commands and the ribbons out there is great for me. We go further over to the right, we've got to minimize our restore down or maximize and our close. Below that we've got our share option. This is where you share your work with others, you can invite other people to view or edit cloud based documents that you have. Now, if we come all the way down to the very bottom, we've got our status bar shortcuts. The Status Bar shortcuts show you current information about your document.

For instance, I'm in section one page one of one, and my cursor is at 3.7 inches, line 12 column two, and there are 15 words in my document, and I have Track Changes turned off. Now if you want to make changes to your status bar shortcuts, you do a right click on the status bar. It's going to bring up the Customize status bar dialog box. It's a toggle on and off. Anything that's checked is on unchecked is turned off. So if I wanted to change the options that are on my status bar, this is where it would come.

Let's go ahead and turn off section, my vertical position, I don't care about the column, language will turn off. And I want to know when I'm in overtype versus insert. Once I've made my changes, click within my document, it closes the status bar dialog box. And I can see the changes that I've made and now chose me I'm in insert mode, and I've removed where I am within my document and the columns. Now, if I come over to the far right, I get my zoom options. Right now it shows that I'm in Print Layout view, I can click on read mode.

Switch to web layout. And I can also zoom in and out of my document, depending on what will make it easier while I'm editing my document. Let's click back to my Print Layout. When one last thing I want to show you before we move more into the tabs and ribbons is The format with the mini toolbar. Anytime you have an object or text highlighted within your document, it's going to bring up the mini toolbar with format. This allows you to quickly make formatting changes without having to go up to the tabs or ribbons.

So I don't want to highlight bold, I can do that without having to go up to the tab and ribbon. So that's an overview of the word screen and its components. Let's now move into the tabs and ribbons themselves. The ribbon is where the majority of board commands are and where setting changes are made. The ribbon is divided into many tabs. Each tab is divided into groups, and each group contains like commands.

Additionally, within your tabs and ribbons, you're going to have a couple other features, once called the show gallery. For instance, over here in the styles, we've got a drop down arrow. If we click on this, it's going to show us more style options that are available for us. So what the show gallery does, it'll display tiles that were not listed such as here. When we clicked on it, it brought us out to show us more of the styles. Another option you have in your tabs and ribbons is the dialog box launcher.

When you click on the dialog box launcher, what it's going to do is open up a box relevant to the group's function. For instance, when I clicked on the font dialog box launcher, it takes me into the font dialog box to show me more functions and features that are available for fonts. I do the same thing on paragraphs, it'll take me into the paragraph dialog box launcher and bring up all the features that are available with paragraphs. So now that we've gone over that, let's move into each of the tabs and ribbons and go over them in a little bit more detail. The first one we're going to start on is the Home tab. The Home tab contains the most common functions and features in word and it's the tab that you go to when you open up a document.

And it's the name home is like your home base. It contains your clipboard, your font paragraph Stiles group in addition to editing, let's move over to our file tab. The file tab works differently than any of words other tabs as it does not give a set of commands on the ribbon. Instead, when you click File, you're taken to the area that Microsoft calls the backstage. This is the area where you work with your document or file as a whole, rather than individual changes within the document. This tab contains many of the common file tasks, which include new, open, save, print, export, and close.

If you want to return to your document from the File tab, go to the very top to the arrow with the circle around it, and that will take you back to your document. Now let's move over to the right and go to the Insert tab. the Insert tab provides additional functions for things that you may need to insert into your document. So anything you're inserting into your document would be found under the Insert tab. Such as tables, pictures, shapes, charts, SmartArt comments, your header and footer information, text boxes, symbols, etc. So anything you're inserting is under the Insert tab.

Let's go to the draw tab, which is the next tab over. This is where you would come if you want to draw within your document. So if you wanted to draw within your document, do into math, race or drawing, so forth. This is where you would come anything to do with drawing, you come to the draw tab, I'll switch over to our design tab. The design tab gives you functions for overall design of your document, including pre designed templates. So if I wanted to change my style, my theme, coloring, put a watermark.

This is where I would come to do a lot that anything to do with the design of the document would be interesting. Design tab, we click on the Layout tab. The layout tab contains the commands that ultimately change the layout of your document, such as your margins, your orientation. If you want to put columns into your document, want to add your breaks your section breaks, it has to do with the layout of the document. This is where you would come to do this. Our next tab over is references.

The references tab contains commands that reference information in your document, such as your table of contents, your footnotes, bibliographies, citations, captions, index and table of authorities. So if you're referencing anything within your document, always remember the references tab is where you would come to do that mailings tab. The mailings tab contains commands that allow you to create mail merge documents, envelopes and labels and so forth for mailings. So this is where you would come for that. So if I wanted to come out and create a mailing to send to all my contacts, this is where I could come to create it. Okay, let's go over To our review tab, the review tab contains commands to review your documents, such as proofing, adding comments to it, doing track changes.

If I wanted to compare multiple documents, I would come here, if I needed to do a word count on my document, this is where I would come to do that as well. So anything to do with proofing, go to the review tab because you're reviewing your document. But let's go over to the View tab. The View tab contains commands to change the view of the document such as displaying the ruler, which I have turned on, I can turn on my gridlines. So if I were to put, I could turn on the Navigation Pane so I can move through a large document quickly, based upon the headings or pages gives me the ability to navigate quickly. I can also change my view, just as I did down in the lower right corner where I changed to read mode, Print Layout or web layout.

I could do that from the views here. I can also change to outline and draft views and I can do my zooming here. As well, I can also change it if I want to see multiple pages of my document. Under the windows group, this is where I could split my document. So if I were cutting and pasting from one area of my document into another, I could split it. So it's much easier for me to pull the information from one area and put it into another without having to scroll.

Or if I had two documents that I was working on, and I wanted to review them, I could put them side by side and scroll through them. The last tab I want to show you is the outline tab. So if I switch my view, to outline, I get my outlining tab. The outlining tab is handy if you're working on a large document that's got multiple headings and so forth in it, you can expand the heading and shrink the headings so that you can work in different sections of your document. Or if you've got a master document with sub documents, this is where you would come to work on that as well. Let's we'll close out of that and go back to our main document.

I'm going to stop here for this portion. The module and the second part of the module I'll preview the contextual tabs and key tips.