Hello, everybody, welcome to our presentation on Microsoft PowerPoint, the basics. My name is Tom galley. I'm a Microsoft certified trainer, and I'm a Microsoft Certified expert in office. So I've been doing this for a long time. And you can find me through the forum through which you're watching the webinar. I'm available for private webinars, consulting, anything like that.

So you can find me through the forum that you're watching the webinar or you can also find me online. So today we'll talk about a great topic using Microsoft PowerPoint, and go over the basics. So many of us have to do presentations for lots of things. reasons, maybe training, sales, or just a meeting at work, or maybe a meeting at your church. And PowerPoint has become the default presentation tool in the industry. So today we're going to show you how to, you know, we'll take a tour of the PowerPoint screen, I'll show you how to add slides, we'll talk about how to use the PowerPoint views and go back and forth among those.

We'll talk about how to add text to your slides. And then what we're looking at right now is a bullet list. I'll show you how to make that in PowerPoint and how to enhance that. Talk about making number list, adding pictures and other graphics to your slides, change the layout and the background of your slide, and topics like that. So we're really going to start with the PowerPoint basics. So I'm actually running PowerPoint right now.

So when you're running your show, I'm gonna hit the Escape key and then that'll take me back to Where we can build the PowerPoint presentation. And I'm actually going to start a new presentation from scratch. So now sometimes during the presentation, I'll make my mouse do that. So you can find out where my mouse is. And sometimes if I have to also zoom in, so let's make a new PowerPoint presentation, I'll click on File, and I'll pick on new. And then here I will use a blank presentation.

As you notice, there's some templates that are built right in. And even if you just start with a blank presentation, you can always add one of those templates later on. And I'll show you how to do that. So let's go into a blank presentation. Now, so let's go over the tour of the screen here. I am using PowerPoint 2016 which at the time of this recording, it is the most recent version of PowerPoint.

If you have office 365 that's the version of PowerPoint that you would have if you have PowerPoint 2013 For a PowerPoint 2010, the screen should look pretty similar to there as well. Now, here we have the menus. So if I pick on Insert, notice how the whole toolbar changes with different icons. Or if I pick on design, the whole toolbar changes. So that structure started in PowerPoint 2007. So you shouldn't have similar menus.

Now, these days, the menus are called tabs. So if you're reading documentation somewhere, and it says pick on the Insert tab, it's really right there. And notice when I pick up the different tabs, the whole toolbar changes. Now the new word for the toolbar is called the ribbon. If you see the word ribbon, it's just where all the icons are. We used to call that the toolbar.

Now it's called the ribbon. Now look at the very top of the screen. This is called the Quick Access Toolbar. You have a couple icons up there. We have save an undo and redo Now the Quick Access Toolbar stays up there all the time. And this way you can make sure that your favorite icons are always available.

Let me show you a couple quick ways to add things to your Quick Access Toolbar. Now in this case, I'm going to zoom in for a second. And we'll do a quick zoom in. Okay. Now, here's the magnifier, and I can minimize that window. So there's my mouse, I'm going to go to the arrow to the right of the Quick Access toolbar and click there.

And now I can just click on any one of this. So for example, I'll pick a new word open. And now the open icon is now on the Quick Access Toolbar. So that's quick and easy. If I just click an arrow to the right of the Quick Access toolbar, then I could just pick any one of those. So this time we'll do Print Preview.

And notice how the print icon is now on the Quick Access Toolbar. Now if you want to remove something for the quick action As toolbar, I can just right click on that, and then say remove the Quick Access Toolbar. Now here's another quick way to add things on to that. In this case, I want to pick on the Home Menu. Now the Home menu has a lot of your popular commands like cut and paste and copy and paste and so on. So all you have to do here is right click on one of your favorite icons.

I'm going to right click on copy. And I'll say add to Quick Access Toolbar. And now that one is up there as well. So all you have to do is right click on your favorite icon. So I'm going to right click on cut. I'll say add to Quick Access Toolbar.

And now that was up there. So I just showed you two quick ways to add things to the Quick Access Toolbar. I'm going to zoom back out again. Good. Alright, so looking good. Now in this case, here we are on the first slide.

Now the presentation is made up of one slide or it could be as many as you wanted to. Now when you first start printing presentation you can see the power on the first slide. Now you're going to find a PowerPoint is fairly intuitive. So here it says click to add title. So I'm going to click that. And I'll type in PowerPoint presentation.

By the way, the spell checker is built in as well. So just like it would be in Word or Excel. Now I'll click here to say click to add subtitle, and I'll say basis. And now we have our first slide. Now I'm going to show you of course how to enhance that slide and add some different things onto there. Now your presentation, of course, will have more than one slide.

So let's add some more slides. I'll pick on the Home menu up top. And then I'll come over here pick in the word new slide or you picking that little asterisk and now we are on a new Slide. So building, adding new slides is not going to be difficult. Now I could see where adding a new slide would be something that I'll do all the time. So that might be something I would add to my quick access toolbar, for example.

So I'll right click on that icon, right click, and I'll say add to Quick Access Toolbar. And now the new slide icon is right up there. Now I want to show you something right next to where's this new slide, I can change the layout of the slide. And there's different layouts. Now this layout is called title and content, which means it'll have a title and then it'll have a content here in the middle. Now, just because you pick one of those layouts, you're not stuck with that format.

Just gives you an idea of what the slide format should look like. But you can always add things to that slide. But the layout just kind of give you a, an idea for that slide. Now, let me show you a trick here. If I click on the pulldown where it says new slide can add a new slide and change the layout for that new slide at the same time. So that'll say just that, instead of adding a new slide and then change the layout, I can pick on the pulldown where it says new slide, and then pick one of the layouts, and then it'll add a new slide with that layout at the same time.

So that'll save your spot. Now I like to lay out the slide. So we'll say basics. And then in this presentation, we're going to talk about those things. We'll talk about the tour. You see how this slide will already have the ball that's built right in.

And then I'll show you how to add boldness your own slides as well. Talking about adding slides. We'll talk about managing text, just typing these in, just to show you how relatively easy it is to build your slides. And then we'll talk about bullet lists. Which we're in right now, but I'll share it and it's that each time that I hit the enter key, it'll go to the next line on the boat. As you can see, I will talk about number list.

And we'll talk about the slide design and the background. So you can see I'm starting to build the slide without a problem. Now I see that I have an extra line here. So I'll click on that line, and then I could just hit my delete key. No problem with that. So now we have a nice slide.

So next, let's talk about but we're going to add a new slide. So I'll click on the Home Menu, click on new slide, or it could have picked on my icon that I added to the Quick Access Toolbar as well. By the way, notice how when I move my mouse there, has a keyboard shortcut. So another way to add a new slide is Ctrl m If you move your mouse around some of the icons, if it does have a keyboard shortcut, it'll, it'll tell you what that is. So for example, cut is Ctrl x copy is Ctrl C, and so on, we probably know save save as Ctrl S. So when it has a keyboard shortcut, it'll show you that when you move your mouse across these icons, bold is Ctrl, B, and so on. Alright, so let's add another new slide, I pick a new slide again.

Now this time, I'm going to go for a blank layout, I'm going to click on the pulldown where it says layout, and just make it a blank slide. And now there's nothing on there as you can see, now I'm going to try to type on to this slide. I'm going to click right in the middle, and I'll try to type and it actually is not let me do that. If you want to add text to your slide, you have to add a text box that's do that. So I'm going to come up here and I'll pick on the Insert menu, insert Then we come over here and we pick a new word textbox. And then in this case, I'm going to go ahead and click onto that slide.

Let's add another text box. I'll click on Insert, and I'll pick on text box. In this case, I'll type in PowerPoint basics. Good. Now, let's add another text box. I'll pick on Insert, and then textbox again, and then I'll type in my name.

My name is Tom, for going. Alright, so we have a couple of different text boxes. Now in this case, let me show you a couple of tricks with these. I'm going to go ahead and click on that text box. And you can see the actual box when we click on it. Now watch, I'm going to resize that.

I'm going to go to the sizing handle I'm going to go to the sizing handle on the right, I'm going to hold down my left mouse button and drag it over to the left and watch what happens. Now you can see how that text is vertical. Right? So that was an interesting choice. Let's try that. Again.

If I get the sizing handle on the right and drag it to the right now it'll become horizontal again. So you get the sizing handle on the left of it on the right side of the textbox. You hold down your left mouse button and drag it to the left and it becomes horizontal. I mean, yeah. And then if I drag it out, see how that's working for you. Now, another thing you can do is you can rotate your text this way, you move your mouse to that little circle right there, your mouse will become a circle, you hold down your left mouse button, and then you can rotate the text that way as well see what's happening.

So you can do that with any of your text boxes. Now I can move these text boxes around. You click on the text box, you move your mouse to the edge of the text box. Like that, and you can just drag it from there. Now let's say I wanted to make sure that these text boxes would be lined up, what you'll do is, you'll click on the first one. Now you're going to hold down your shift key.

And then I picked up the second one. And then I still have my shift key held down. And I'll pick on the third one. So when you hold down your shift key, then you can do what we call a multiple selection, just like in word or in PowerPoint. Now, I'd like to line those three items up so that they're lined up. Now of course, we can move those manually.

But here's maybe a quicker way. I'm going to come up here and pick on the Format menu. I'll click on format. And then over on the Format menu, I'll put in the word align. And then I'll say Align Left. And now they're actually lined up with each other.

So you certainly could try to move them manually with that. A great little trick, you select your text boxes or your different objects in your slide, and then I pick in the Word format, and I picked on align and align left. Now, if the items were next to each other, then I might align the top or the middle or the bottom. But when the items are on top of each other, I'd say align left, center or right and you can try those. Now here's another one that you might want to know about. I want to make those equally spaced.

Of course, I can try to move them. But here's how we can make sure they're going to be equally spaced. By the way, here's another way to select multiple objects. Right now I don't have anything selected. I'm going to start my mouse up here, and then hold down my left mouse button. I just kind of draw a rectangle around those items.

And now they'll be selected that way as well. Once they're selected, let's pick in the Format menu again. Then I'll come over here and I'll pick on the word alive. And now let's try this one. We're going to distribute vertically. Let's see what that does.

Yeah, they're just see how they moved. And now, now they're perfectly spaced. I'm gonna undo that. There's undo up there, of course. See ya see how they're not really equally spaced right now. So I'm going to select all the items.

Then I'll pick on the Align menu under the Format tab. Then I'll say distribute vertically. And watch closely the one this is PowerPoint basics. Notice how it didn't move and now they're perfectly equally spaced. So this is what I meant by managing your text on your slide. To add text to your slide, we have to add a text box.

And you can have as many text boxes on your slide as you need. So if I go back to the other slides, by the way, those how you have your slide thumbnails over on the left hand side, we're going to talk about managing the views in just a second. Right now we're in a view that's called normal view. So if I click on this one, now you can see that we're on slide two. In fact, look down here at the bottom. Let me zoom in on that for a second.

And now notice down here it says slide two of three. So it always tells you what slide that you're on down at the bottom, zoom back out again, any, anytime you see text on your slide, it will be because it's in a text box. So if I click on the basics right there, then you'll see the text box. Or if I pick where it says tour, you can see those sort of text box as well. Now let's take a minute to look at our PowerPoint views. Right now this is called normal view.

Normal view is where we can change one slide at a time. Now, when I learned PowerPoint A long time ago, this view is more prominent. The next thing I'm going to show you is called slideshow view. So I'll pick on the View menu, view. Then we're going to come over here I'll pick on slide sorter view. Now slide sorter view shows you the thumbnails in this way.

Because the thumbnails now appear on the left side of the normal view, we're not use the slide sorter view as much as we used to. But this is the way we used to we organize the slides and do a lot of things there. One slide, I'll still use slide sorter view. But because the thumbnails are now on the left side of the normal view, we don't use this one as much. I'm going to double click on one of the slides here, double click, and that'll bring me back to normal view as you can see. Now, let's see another view.

This is called the notes page. Notice how I'm on the View menu. And I'll pick in the word notes page right there. So this would be excellent for the presenter. So imagine I would print out this page and I'll show you how to print it out. And then the top of the page would be the actual slide.

And the bottom of the page would be the notes for the presenter. Okay, so this is for presenter only. So I'm going to click here where it says click to add text. And I'll say these are the topics for the presentation. Now you would put whatever notes in there that you wanted to. So I'll show you how to print this.

So this is called the notes page. And obviously, the top of the page will be the slide and the bottom of the page will be the front of the note for the presenter only. So this go back to normal view. I'll pick on view, and I'll pick a new normal over here. Now let's see how we would print that presentation to show the notes. Of course you want to be able to print it in general.

So if I pick on file, and if I pick on print. So watch my screen. I'm going to come over here I'm picking the word settings. So I can print all slides. just print the current slide, we can also print a custom range. If you if you don't want to on all the slides, you could do custom range.

But look at the slide. This time, if I pick on full page slides, that will print one page, one slide per page, or here is where I can print the notes page. And then you can see how it would print just like I just showed you, that's for the presenter only. Alright, so nobody else would see that copy of their presentation except for the presenter. Now, here's another thing that we can do notice where my mouse just went. I can also make handouts for the audience.

And then a really popular one will be three slides per page. And now that is how it did put three slides in that page, and then even gave the notes aligned for the notes for the audience. So that's what I would hand out to the actual audience and the way I got there was over here. If you pin if you print the full page slides, it'll print one slide Page. Here's the notes page. And then you can see how it actually prints the notes.

Or here is also where I can make handouts. And you can try some of the other ones, but one that people use a lot is the one This has three slides, that it didn't make three slides on that. And then notice how there's even mind for the notes for the audience. So I like that a lot. A very popular choice. You can try nine or any of the others as well.

Let's go back to the full page slides. Now, as far as the color, if you did have a color printer, you can print that in color. Or you can print it in grayscale if you just had a black and white printer. And by the way, the grayscale will show up in shades of gray. And that might, you know, it'll it'll be cheaper to do that way rather than printing in color, as you know. So now when we're done with the screen, we'll come up here and pick on the arrow.

Of course, the way I got to that screen was file and then print. Now when you wonder when When you want to run the presentation, then we're going to go into slideshow mode. Now this one you'll use a lot. You can see how we're making new slides. And we're going to continue along that path of course, but when you want to run the presentation you pick on the slideshow menu. Then you come over here, you can either say from the beginning, and that'll run it from slide number one.

Or let's say I just want to see what the current slide is going to look like. Then I might say from the current slide over here. Let's see what it looks like if we say from the beginning. Now notice how the slide fills the screen. If your computer is connected to a projector, then that's what the audience would see as well. Notice how it's not moving to the next slide automatically.

Now there is a way to move that to the next slide automatically. That's called a transition. And then we're going to cover that in the beyond the basics presentation. That should be available on the same forum. So I'm going to go ahead and to move to the next slide, there's several ways you can do that. If you hit the down arrow key on your keyboard, that'll take you to the next slide.

Now on the next slide, if I hit the up arrow key, that'll take you back to the previous slide. Some other keys that work on your keyboard is the left and right arrow keys. Now hit the right arrow key, that'll take me to the next slide. And then the left arrow to get to your previous slide, as you can see, now I'm actually hitting those keys in the keyboard Of course, so you can try it up and down on your keyboard. You can try left and right now other keys that work is page up and page down. Page Down will take me to my next slide.

And page up will take me to my previous slide. Now some of you also have the remote controls. So if you had the remote control, then you'll you'll have next and previous on that as well but not all the time. So you can use your, you can use your keyboard up and down, left and right or page up and page down. You can see I'm moving through this presentation. Now I hit my up and down arrow keys.

Now this is an interesting one when we're running our presentation. What if I want to black out the screen temporarily, I can hit the B key on my keyboard, I just hit the B key, and that blacks out the screen. When I want to bring the screen back, again, I'll hit the B key again. And now it's back. Another key that works in the same regard is the W key. So if I hit the W key, that'll wipe out the screen, then I've hit the W key again, that'll bring it back.

Now if you hit the A key, when you're running the presentation, I'm gonna hit the A key and then that demonstrates that turns on the mouse or that turns the mouse on or off the aka. And now my mouse is bad As you can see, right. Now, let's say you want to go to a specific slide, you can right click on that slide. And then you go into where it says, See all slides. And then you pick the slide that you want to jump to. So I'll click on slide three, and then you can see how it jumped to slide three.

Now what if you actually want to see the slide number on your slides, maybe that's the next thing that we can do in our presentation. Now, when you're done running your presentation, I'm going to hit the Escape key, right, if I hit escape, now we're back to what we call normal view. And you can see your thumbnails over here on the left hand side. And I'm just going to click on any of those thumbnails. And then I can go back and forth among their slides, of course. Now let's talk about this left hand side for a second.

This is called the slot the thumbnails. This is really helpful. If I want to copy a slide, I can right click on that slide. Now, you could do a copy and paste. But a really quick way to do it is one step, you pick on duplicate slide, you see how you have an exact copy of that slide. Sometimes a slide might be very similar to another slide.

So instead of making a slide from scratch, I'll just duplicate that slide and then just change the duplicate. Now, I can also delete that slide. I'm going to right click on that slide, and I'll click on Delete. Good. Now, sometimes, sometimes a slide is you want to hide it, but you don't want to delete it. That means if you hide it, you can use it in the future.

It's just not going to show the next time that you run the actual presentation. So if I want to hide this slide, for example, I can right click on it. And then I'll pick the right Hide. Hide slide. Now I can tell that that slide is hidden. If you look really closely as an ad for you again.

You can kind of see that three is crossed out. That means That slide is hidden. That means it's not going to show when you actually run your presentation. Now, if I listen back out again, if I want to not hide that slide, I'm going to right click, and I'll pick on hide slide again. And then you can see, it's not crossed out anymore. So this is all possible through these thumbnails over on the left, very useful tool over there, of course, and go back and forth.

So that's what I meant by the PowerPoint views. Just managing this. To run the show, of course, you pick on slideshow, and you pick on from the beginning or from the current slide. Now another way to get to those same choices is down here at the bottom. Here, I can get to my notes page right there. There's my mouse over here.

Here's a normal view. Here's the slide sorter view. And then this one will run the slideshow. Now, this one We'll run the slideshow from the current slide. So if I click on that, it'll screen down there. Then notice how that will run the slideshow from the current slide.

Now we're back in slideshow mode. I'm going to go ahead and hit the Escape key again. And now we're back back to normal view. Now, in this case, everybody, I want to go back to the actual presentation that I made for for this class, I'm going to pick on the View menu. When you have more than one presentation open, you pick on the word switch windows right there, and then you can go back and forth. So we're always multitasking.

So we can always go back and forth on the presentation like that. And now here's the one that I made, you know for this presentation. Now, I want to show you how, if you already have an existing presentation, then you can copy and paste from the existing presentation into the into the new one. That's try an example like that. So let's say, I like this slide, and I want to copy it from here into the other presentation. Now I could pick more than one slide by holding down my shift key and then select the multiple slides over here on the left.

I'm going to right click on that slide and I'll pick on the word copy. Now, let's move over to the other presentation. I'll pick on view, and then switch windows. And I'll pick on presentation one. Now, let's say I want that after slide four, so I'll click after I mean after slide three, I'm going to click after slide three, and then we'll right click there. Now look at my mouse for a second.

I can say paste and use the destination theme. Or I can say use the original source. So you have to decide which one of those is going to work for you. Let's this time we'll use the destination theme. And then it just came right over so you can easily Copy and paste from one presentation to another. That'll save you a lot of time.

Now, one thing I mentioned that I want to go back to, I want to show you how you would turn the slide the slide number on so it shows up automatically on each slide. What we'll do at this point is we'll pick on the Insert, menu, insert, then you come over here, and you pick in the word slide number right there. And then you'll have this window. Now by the way, if you pick the newer date and time, they would have given you this exact same window. Now let's say I do want to have the date and time there. So I'll pick on date and time.

Now if you say update automatically there, it'll always show you the current date. And I am recording this on April 13 of 2018. So this this way, it'll always show the current day. If you want to date to always be the same day then that's when you pick on the word fixed. Right there, I'm going to go ahead and pick on the word slide number. Now notice down here, it says don't show on the title slide.

So if you don't want that to show on your first slide, then you would check that box. Alright, so that's up to you if you want to choose that. And if you wanted something special on your footer, that's at the bottom of the slide that you can put a message there as well. So maybe I'll type in something like PowerPoint basics. Okay, let's see how this is gonna look. So the way I got to this window is I put the node insert.

Now you could have picked them there were a date and time where you can pick them there were a slide number. And both of those will bring you to the same screen. Then I didn't pick on the word date and time that I didn't pick on the word update automatically. So it'll show you though, always the current day of when you're running that presentation, that I chose the word slide number. I chose the word funner. And then I typed in the word PowerPoint basics just to see what the photo is going to look like.

Now notice where my mouse is going to go. This time, I'm going to say apply to all. So we'll put those items on all slides. Otherwise, if you just want on your current slide, you would just put in the word apply. Let's do apply to all and see what that looks like. If you look down here, I do have the date.

I do have the word PowerPoint basics. And I do have the number for now that should also show up when I run my presentation. So I'll pick on view. Actually, we'll put in the word slideshow, I'll say from the beginning. Good now has the date and the title and the slide number on the slide. That that does help a lot.

Now I can just I just hit the down arrow key to move to the next slide and so on. Excellent. When I'm done running my presentation, I'll hit the Escape key and we're back to here again. So that was a really going insert and then we have Either the date and time or the slide number right there. Now let's go back, I want to show you how to build a bullet list and a number list onto your slide. I'm going to go to another new slide.

So here, remember how I added the new slide icon on the Quick Access Toolbar. If that wasn't there, you can find a new slide icon under the Home Menu, of course, right there. Now this time, I actually want to add a blank slide and a new slide at the same time. So watch what I'll do. I'll click on the pulldown where it says new slide. And I'm gonna pick on the word blank.

So then add a new slide that's blank at the same time. So that way, you don't have to add in these slides and then choose the layout. You're doing those in one step. Now remember what I said about adding text to your slides, you have to add a text box. So let's pick on the Insert menu, and I'll pick into a text box. And I'll click over here.

Now, follow my mouse up here. You can see We have the bullets. And we have the numbers. So you make a text box, and then you pick on the bullet list up there. And now we're on a bullet list. So I'm going to type in some of the states.

So I live in Pennsylvania, here, United States. Now I'm going to type in some of the states that are close to me. So I live very close to New Jersey. When I hit the enter key, I'll just go to the next line on the boat and live very close to New York. I live very close to Delaware. And then on the other side of Pennsylvania, Ohio, I'm on the Philadelphia side.

On the west side, we have Ohio and we have West Virginia. So I'm making a basic bullet list. Let's go ahead and enhance that now. Now, let's In Pennsylvania, I want to start adding the cities for Pennsylvania. So watch it, I'll do this, I'm going to click at the end of the word Pennsylvania. I'm going to hit the enter key again.

Now I like to go to the next level of the bullet. So what you do is you're going to pick an indent over here, or it says increase list level. Or you can also hit the Tab key on your keyboard. Either way, will work just fine. I'm going to click on this, increase the list level icon. Good.

Now I'll type in Philadelphia. So yeah, it's coming in, in this sub list. Then we have Harrisburg is the actual capital. Then we have Pittsburgh, and so on. Now I'm going to go to the next slide on my bullet by hitting the enter key. If I want to return to the previous level, then I'll hit the icon That's pointing to the left, I'll say decrease.

Or you can do Shift Tab on your keyboard, either one will work, I can go to the next level. And you see here, I can easily go to the next level in by picking on the icon, pointing to the right. So I can go in, you can go in as many levels as you wanted to. Or if you go back out again with this one. Now I'm on the outer level. Now I'll type in another state.

Let's say, I'll type in Florida. So you can start to see how you're going to make an indefinite bullet list. Now, let me show you how you have many options for your actual bullets. Let's go ahead and highlight these texts from Philadelphia to Pittsburgh. Now, of course, a lot of your normal formatting is under the Home Menu. So you can just select the text and format the way you you're used to over here with the icons.

But let me show you how you have many more choices for your bullets. I'm going to click on the pulldown next to the bullets. And then here are some more choices. But let me show you where there's even more beyond that. You pick where it says Bullets and Numbering. And now, in this case, everybody, I just move that window.

I can pick the word customize. And then you can use any of these symbols for your bullets. That gives you a lot more choices. Now, let me show you where there's a lot more. I'm going to click on this pull down for the font, and you pick a special font towards the bottom. It's actually three special fonts.

That gives you a lot more bullets. That's fine. That's called wing webdings. Wingdings Wingdings two, and now there's even a Wingdings three. Let's try Wingdings one. And now any one of these can be used as a bullet.

So I think this presentation is going very well. So I'm going to put in the happy face, and I'm going to click on Open Okay, and I'll pick on okay again, and those hell, the boy is now the happy face. So once I got into there because you have so many more choices, I'm going to go and highlight the boards. Then I'll come back up to the pulldown. And then I'll pick on any one of these, but I'll pick on Bullets and Numbering. And then I'll pick on the word customize.

Now you can use a normal font, but if you go to your fonts that are called webdings. Let's try some of those. So you have there's a lot more that or Wingdings, or now there's even Wingdings two and three. That gives you many more pictures that you can use. Any one of those can be your bullets. Now, let me share with us even more beyond that.

I'm going to pick a cancer right there. And I'll pick in the right picture. Now then you can get bullets from the internet. So for example, if I say online pictures Then you can search on the internet, and you can search for any kind of phrase that you're looking for. So let's say I like to have a board about computers. Just as an example, if I spell it right, that would help right computers, okay.

And now, okay, good. I found a lot of pictures that I could use. How about that happy face using the computer. When I click on that, any one of these would work. I'll click on Insert. And now look at actually put that picture onto my bullet.

So I want to show you how, where you have a lot more bullets than than what you think is available. So that's what we call a bullet list. Now I'm gonna move this over to the side. Now, let's do a number list in a similar way. So I'll pick on the we're going to add another text box, so I'll click on Insert I'll pick on the word text box. So you add your text box first.

And now follow my mouse up here, and we'll pick into 123 to make it a numbered list, okay, so let's say now we'll talk about some of the, some of the cities that are around this area of Philadelphia. Want to hit the enter key. Pennsylvania also has Harrisburg Pittsburgh, so each time that I hit the the Enter key, of course, it'll go to the next slide, I have a number of us, we have reading. We have screen screen. We have theory, and so on. Now, in the same way I can make a sub list from here.

So let's say I'm going to click whereas at the end Philadelphia. I'm going to hit the enter key. Now if I wanted to indent in number one I showed you, you come up here, you pick on the arrow pointing to the right or you can hit your TAB key. Either way is fine. So in Philadelphia, we have a couple of sports teams. We have the Phillies.

Then we have the Eagles. We have the flyers. And we have the Sixers. This are our major sports teams. All right. Now if I go to I'm going to go to the end of Pittsburgh, I hit the enter key there.

And I'm gonna hit the Tab key. Or I can click on this icon up there, and Pittsburgh has the Steelers. And they have the pirates and they have the penguins. Now let's see how we can change instead of me saying that 1234 that I would like that to say a B, C and D. So again I'm going to highlight those items. You click on the pulldown for the number list, and then you have different choices there. This time, let's go with ABC.

Good. And I'll do the same thing over here, when a holiday is picking the pull down, and we'll pick on whichever one that you like there. So I wanted to show you, I want to make sure you knew how to do a numbered list and a bullet list. And now this is a text box. So I'm going to go ahead and click on that. You see the actual text box.

Now, this is what I showed you before, you can rotate that up here, see, I'm gonna rotate that now. Or when you see the textbox, if you want to move it, you move your mouse to the actual box, and then you could just drag it from there. As you can see, now this is kind of interesting. Notice when I move it, it's going to help you align things with the slide. Let's say I want to make sure it's going to be aligned with that other one. So watch.

I'm going to move that and add that I approached that item, see how that red line came up, then I know that those items are going to be aligned. So that's a recent addition, they probably added that in PowerPoint 2013 or so. But isn't that interesting if I just kind of move this around, now you see that other line that come up, there it is, that means it's on the center of the slide. So that that is perfectly centered on the slide. In fact, if I move this up a little bit, now I'll see another red line going across. Right there, and then I can tell it's on the center of the slide, and it's also lined up with this other item.

So you really need to look for those as you move things around, sit now that red line that we just saw going across. That means is kind of centered in that section of the slide right there. proportion to the other one. And then if I look for another, see how you get these, they're great helps. This is gonna line it up with that text at the bottom. This text is going to line up with the middle of that one.

And you know, just just kind of use those lines as guides when you move things around, very, very helpful. As you can see, there's a text box. And there's a number list. And there's a bullet list as well. hope you got some ideas how to manage this. Let's go back to our other presentation, which gives me an outline of what we're doing for the class.

So I'll pick on view, switch windows, and I'll get back to the other one. So I took you on a tour of the screen, I showed you how to add slides. Oh, by the way, notice how on this the slide, I have the red rectangle to really highlight something on the slide. Let me show you how you would do something like that. So I'm going to go back to my other presentation. Again, I'll pick on you and then switch windows.

We'll go back to the other one. Now, by the way, I haven't given that one a good one. Yeah, so I know I haven't saved that because usually I would give it a better name. Well saving is just going to be what you what you would usually do, I just click on the Save icon over there. Well, of course, you can say Ctrl S on the keyboard. And the first time that you save something, you want to give it a good name.

So I'll pick up the word browse. And then I'll type in PowerPoint basics estimate. Good. And now I can see how it has a better name up there. And the default file extension for PowerPoint is PPT x. Now, let's say I want to have a rectangle around around these items.

Well, first of all, the textbox itself can have its own rectangle, it's probably already there. If I click on the text box, you'll see the rectangle. If I want that to be more pronounced. I'm going to click on the actual box, the actual text box then a picture In the Word format, and then the shape outline would be the border of that particular text box. So that's, that's pronounced that I'll pick on shape outline. I'll make it red.

Good. Now, I really would like that to be a larger line. So pick where's the shape outline. Now in this case, I'll pick up the word Wait, and then I'll make a thicker line, as you can say. So that was really quick and easy. Watch again, I'm going to click on the text box, we see the rectangle, I'll click on the rectangle, and then I'll pick on the Format menu.

Now the shape fill is like the background color. So maybe I want that to have a gray fill good. And notice how when I move my mouse around these, it'll show you what that looks like. That's gonna be called preview mode. I like that feature a lot. So I'll pick on maybe this light gray over there.

Good. Now I want that to have the red outline again. So I'll pick on shape outline, and then use any one of this Read one. If I want that to be thicker, picking the right shape outline, go with weight. And I'll pick on one of the thicker lines there. Good.

Now what if let's go back to where it says PowerPoint presentation, the slide over here, what if it just want to draw a rectangle around that item. That's what I did on the other slides that came with the presentation. Here's what I'll do. I'll pick on the Insert menu, and then use something that's called a shape. Alright, so I'll pick on shapes, and then you have many geometric shapes. So I'm going to pick up the rectangle right there.

Or you can use any one of these other ones, of course, I'm picking the rectangle. Now I'm going to draw a rectangle with my mouse, I'm going to hold down my left mouse and just kind of draw a rectangle around the whole thing. Good. Now you see how it came in. So I want to change the the shape fill. So I'll pick on the Word format.

I'll pick on shape fill, and I'll say Say no fill, so the fill color is gone. But if I want to change the color of the border, I say shape outline, and we'll go with red again. If I want to make that thicker, then I go back to the weight. Now you can make that a dotted line or a dashed line where it says dashes or a pick one way and it could a thicker line. So that's called a shape everybody. So what you do is you pick on Insert, and you pick on shapes.

Let's do a circle, for example, an oval. Now I'm going to draw an oval with my mouse. And you can see that clearly. When you click on that shape, it'll give you the Format menu, and then you have many choices from there. I can change the shape fill the background color, I can change the shape outline versus the border color. Now you have special effects for these and that are some formats that are built right in physical shape.

Styles. As you can see, you can try some of those as well. Now I can even add text to that shape. So I'll I'll say, welcome. And now I want to move that shape. Now see how those red lines are coming up to help you line it up with this other one.

And now that one looks like it's gonna be perfectly in the center, excellent. All right, so the shapes can be useful for you in your presentation to pick on the Insert menu and then pick on shapes. And that is how I drew the rectangles, the other presentation. So if I go back to view, and then switch windows and go back to PowerPoint basics, PowerPoint basics webinar, then you can see how that's how I would draw around the rectangles around these around these slides. Now, this is what this is where I showed you the PowerPoint views. So I picked them the View menu and you see your different views are Here.

Now on the next slide, then we're, in this case we're doing the text box. So it shows you that one as well. And then we can see how this is where I was showing you how to line up your text boxes. So we put them in the Format menu, after you select your items should pick on format and then align. And that will help you line them up or even make them evenly spaced. That's what we mean by distribute.

So that's what these slides are talking about. Now, this is where I showed you how to do the bullet list. The next slide shows you how to do the numbered list. Now what if you want to have a picture on your slide, let's go back to the presentation that we were working with. So I'll pick on the View menu, and I'll pick on switch windows again. Now another way you can do that is down here at the bottom of your screen.

If you pick on the PowerPoint icon down at the bottom, then you can see Multiple presentations that are open at this time that I can just go back and forth among this. So whichever way you'd like to do it is fine. I can either pick on the PowerPoint icon down there and go back and forth among the open PowerPoint presentations there. Or I can pick on my view menu and pick and switch windows over there. Let's go back to PowerPoint basics. Let's go to a different slide.

I like to add a picture to the slide. So we'll pick on the Insert menu, and we'll pick on pictures. Now this one assumes that the picture is on your computer. Or we can get pictures from online as well as pick on pictures. Now I forget what I have on this particular computer, see if I if I have anything. So let's say I'll go with now these actually, here's a PC logo that'll work perfectly and I'll click on Insert Now there's that picture.

Now, obviously, I can move that picture around. And then those lines are coming up to help me line it up with other items on the slide. And of course, you can also resize that picture as well, the resizing handles. Now, if you are going to make that picture larger, try to find pictures that are higher resolution, because it will make a difference. You want to have a high res picture when they come, especially larger. But you can see I can move that picture around.

Then here's that rotate, so I can rotate the picture, as you can see, right, so a lot of great choices for your pictures. Now we can go a lot further with the pictures. For example, when I pick up the picture, I pick in the Format menu, and then there's many things you can do with your pictures on the Format menu as you can see. Now when I run that slide, that picture should be that like to move it maybe over here, right in the middle. So yeah, that line came up and it was right in the middle of the slide. Perfect.

Good now View is a slideshow and then from the beginning. Here's that first slide. I'm going to hit the page down and go to the next slide. And there's the picture. Now I want to show you a special kind of picture that's called an animated GIF. You can find many of these animated GIFs online, just go and search for the word animated GIF and gives us a G, F. And then maybe you type in the topic of what you're looking for.

So if I said, animated GIF, business and search for that on Google, you'd probably find a lot of this. I have one on my computer. So I'll say insert picture. Now here's here's this one that's called headbanger. And I'm going to pick up the insert. And right now it looks normal, right?

But I'm going to go ahead and expand that with the sizing handle. When you put it on the slideshow, at first it looks normal, but if that isn't animated, Get the animation will happen when we run the slideshow. So I'll pick on the slideshow and yeah, and I'll say from the current slide, and notice how it actually is a headbanger. I'm sure we've all felt like that, using our computers, you know, but there that is called an animated GIF. And when it isn't animated GIF, PowerPoint will show the animation when you run your actual presentation. So that was interesting.

Let's try another one. I'm going to delete that one. In this case, I'll pick on Insert Picture. Here's another one I have on my computer. You can see it has a G f extension. And you can find a lot of these on the internet.

If you just do a search. I know this one is going to be animated as well click on Insert. And of course, I can resize that or move it around the slide. When I run my show, I'll click on slideshow from the current slide. You can see that one is anime Hopefully, after you watch this presentation, your PowerPoint skills will increase. And that'll get you better at your job and it'll give you more cash in hand.

Alright, so anyway, you can see the cash is slipping, it's called an animated GIF. So anyway, I want to show you how to add pictures to your slides. Let's go back to our other presentation. And I'll pick on the PowerPoint business webinar. Good. And here you can see where the insert picture.

There's also online pictures that many things you can get. Here's also where I got insert shapes, and so on. Let's go to our next slide. Now I want to show you a great way to quickly make your presentation look very professional. So let's go back to our other presentation. I'll pick on view, and then switch windows and PowerPoint basics again.

Right now the slides have just been black and white. Which is fine. Well, we want to add some life into our presentation now. So at this time, you'll pick on your design menu up here, see the word design. Now you're going to see accounts with many themes. So in this case, I'm going to click on the pulldown for the themes.

And these just give you a really quick ways to format your presentation in a very professional way. I like this one over here. So it's nice and clean, very professional looking, a lot of people use that one. And notice as soon as I clicked on that, every single slide in the presentation now has that theme. And I gave it you know, instant professional look in one click. So I put them in design menu.

Now you can try some of these other ones. See how when I move my mouse across those that preview mode kicks in. Now, by the way, let me show you how you would turn that preview mode on if that's not happening for you. It's actually going to be an option. So I'll put in the Word file, and the word options file options. Then over here, you make sure it's checked where it says enable Live Preview, I do like to have that one on, it's going to be under the General tab of your options.

And right over here, it says enable Live Preview. I'm going to click on OK now. So that's why when I move my mouse across these, it does show me what that's gonna look like. That's called preview mode. So notice how you have many themes that are available, you can find many more of these themes online. There's, there's, there's lots of them out there, actually.

Now a lot of them are free online, and then some people you know, actually design these and you'd have to pay for it. But I bet you can find a lot of free ones as well. Or maybe your company already has one that you should use as your company if they already have a theme that you should use, and they'll tell you about that. But notice how as I move my mouse across these, it'll show you what I like that one right there. Now let me show you how we can go even further beyond that. Once you to pick a theme.

Then you can pick a variant which means you can pick different colors. For that theme and different fonts and so on. So for example, picking the right colors. Now you have all these built in color schemes, just move your mouse across these. And you can see what those are going to look like. So I have this same theme, just with a different color scheme.

See what's happening now. So I kind of like, how about this one is pretty nice. I like that shade of blue. Excellent. Now, if you want to make up your own, you could do that. I'm going to click on that pull down over here, topic into our colors.

If you wanted to make up your own, you can pick on the word customize colors, and then really pick your own. Personally, that's not my favorite choice. I like the ones that come with it. But if you're feeling more creative, you can make up your own right there as you can see. Now another thing you can do is you can change the fonts of your theme. So picking the right fonts, and then you have different fonts so you can see how that's making a difference as well.

That one's not bad. I got one right there. Okay. So you can really customize This seems to be after the gray, then you can even change the background of the slide. So I would recommend the themes. You can change these over here if you wanted to.

And then if you wanted to, you could change the background of the slide as well. So picking the Word format background. And then you have many things you can do with the background of the slide, you can pick a different color, you can pick a different color, you can pick a different pattern, and try some of those and those. Now this one is called a picture or a texture, then I would come over here, and then I can pick a different texture. And they'd be recognized some of the A lot of people use the green marble, right, maybe you've seen that one before. That's called a texture.

So the way I got to this screen was I picked on the design menu, and I picked the Word format background. And then that was called picture or texture. So a picture could be in the background of the slide as well. Now in this case, let's go back to To the solid fill. And then I'm going to go ahead. If I want that to be the background for all of the slides, then I'll say Apply to All down here.

Good. All right. So actually, I'm not really crazy about that. So I'm going to undo that. Undo, of course is always available for you. And you can undo to the last part of the last time that you save your document.

I'm going to undo a couple times. And that's the one I like where was with the original theme. Notice how on your design menu, you can pick the themes, you can you can change the identity of the themes with the colors and the fonts and special effects. And you can change the background of your slides as well. Now I'm going to go ahead and put this window away. And at this point, we can close that window.

Good. So We really showed you how to build your PowerPoint right from the beginning. So to add a new slide, of course, I'll pick on home and then pick on new slide. Then when you're when you're on a slide, you can change the layout over there. Or you can choose the layout as soon as you make the new slide. Now, remember, to add text to a slide, you'll use a text box under the Insert menu right there.

And the Insert menu has many other things you can add to the slide as well. Here's what we did the date and time and the slide number. Here's how we add pictures and and other things on to your slides. Then your design menu is very important. That's where we change the theme. Then you can even customize the theme over here versus variance.

You can customize that with colors and fonts. This is also where I showed you how to change the format background. Then another menu that will be obviously very important for you is the home menu. No, this is where we format. So if I click on that item, the text box that I can pick on home and you have a lot of your formatting there, including the number list, the bullet lists that we went over. Okay.

And then another important menu is the view menu. The View menu is where we were able to change the views. As you can see, this is called normal view. And then the run your show we picked on slideshow view and then from the beginning, I want to thank everybody for coming out today.