Paper and paperless storage. We all have those pieces of paper we keep around us, whether it's old receipts, invoices, cards or old letters. On the other side of the coin, we are living in the paperless age where everything is done electronically, including utility bills and notifications. Luckily, we don't have to choose between one and the other. A paper and paperless storage system can work for anyone as long as they work together to keep things organized. Find a system that works for you.
When deciding whether or not to go paperless, we have to decide what would work best for our situations. Many of us function well with physical pieces of paper in some sort of filing system. Others of us work better in the electronic filing system and keep paperless files whether on a computer or portable device. Paper storage systems allow you to keep various paper documents and files for easy access and reference and can provide a firm reference if needed to present a hard copy. However, a paperless system allows you to free up more space while managing to keep documents for a longer period of time. So in order to decide which works for you, examine how you store your valuable information.
Ask yourself some of the following questions to decide what system works for you. Where do I keep my information? Do I keep physical things or electronic versions? If I store paper, do I have the space if I store paperless to I have the access. Make it consistent, whichever storage system you choose, or whether you decide to use both, keep your methods consistent. If you decide to choose one method over the other, be sort of stick with this method for all of your papers.
Files, keep them in one central location so that they are easily accessible. If you decide to use a combination of these methods, keep your paper files and electronic files consistent with matching names for paper folders send the ones on your computer. If file names are different and do not share a key name, documents could be lost or placed in the wrong folder or file. The system you choose to use should help boost your organization not complicated. Make it time sensitive. Every piece of information and storage is connected to some kind of timeline, such as a printed dates, times or schedules.
When we store these items and keep them out of sight, we can often forget what they are for and possibly miss important deadlines. To avoid misplacing or forgetting these time sensitive materials. Make your method of organization time sensitive as Well create bins or folders with dates and reminders on them make different categories for them, such as personal bills, work projects or jobs to help remind you of their shelf life. By keeping these documents handy or in Mark computer files, we can keep track of pressing time sensitive information without letting the deadline or due date slip through our fingers. Setting up archives, now that you've sorted all of your files and folders and decided what you need to keep or throw away, the next step is to set up various archives for documents that you need to keep for future use but won't necessarily need every day.
Establish a reference system that works for you and can be easily sorted through later when you need to find something. If you're keeping physical files, keep them in a folder or bin that is not in your direct work area. Put it away in the back of a drawer. or on a higher shelf than everything else. If you decide to keep digital files, keep all documents and archived folders and relocate them to another computer if possible. Don't keep them on the desktop along with things you do every day.
However you decide to store your materials setting up archives will help you keep track of files you need to hang on to while keeping them out of your everyday workspace.