Organizing your inbox. If your email inbox is cluttered or unorganized, it can make it difficult to find the email or message you need or notice when you have a new one waiting. Many email systems have tools you can use to help sort and organize emails and appointments in order to go through them easier. When your emails are an order, you're better able to stay on top of your incoming and outgoing mail and always have the information you may need. Setting delivery rules many email systems now allow you to create rules that you can apply to email being delivered to your inbox that can help you better source and organize certain messages. These rules use filters that you choose and will either flag or highlight an email for you or reroute it to another folder for your access later.

For example, any email from your manager Your email address can be highlighted in yellow for immediate attention. Or if you've been speaking with a friend about adopting their new kitten, any email with the word kitten can be rerouted to a folder with her name on it. These filters and rules can help you reorganize your long list of emails and messages into appropriate folders and sections to help you access your information faster, and with more ease, folder and message hierarchy. to better organize email messages, a good folder structure should be in place and ready to use. Once these are established, a folder and message hierarchy system can be put into place. This hierarchy system allows you to sort folders and messages by priority or importance and can be done in several different ways, such as using a color code or relocating items to the top of the inbox for better viewing, establishing hi hierarchy among your many emails will help you identify the most important messages first, and reduces the risk of you skimming over it to read and handle something less urgent tips to consider when establishing inbox hierarchy, sender of the message, urgent topics or subjects, upcoming deadlines their projects.

Deal with email right away. your inbox is not meant to be a storage area for your messages. When you receive an email. You don't necessarily have to respond to it right away, but the message should be filed away to an appropriate location to retrieve later. If it needs to be handled at the end of the week, refile it to another folder that can be reopened later. If the email needs to be addressed by someone else, forward it to the appropriate party and remove from your inbox.

If the email simply isn't needed, then delete it right away. Instead of Holding on to it any longer. Taking a few more minutes to deal with the email once you open it will not only save you time in the long run, but it will help you keep better track of emails that require your attention and which ones do not. Ask yourself these questions when handling your emails. This email need immediate action. If not, when does it need to be addressed?

Will you need this information at a later date? Does this email pertain to me or my department? flagging hi highlight important items. Important emails should not be forgotten or lost. So you can assign these emails a flag or even highlight them in a different color to call attention to them in your inbox or sub folders. Flags can be used to remind you of an upcoming event or projects including meeting or deadlines.

Various types of flag categories can be set up so you can Like some messages for a follow up, while some can be flagged as an appointment reminder, if you don't want to individually flag every message. Highlights can also be set up to highlight messages from certain sender or that contain key words such as meeting or appointments. For instance, all emails from your boss can be highlighted in red for urgency, but emails from your best friend can be colored in blue for a later time. flags and highlights can be used individually if desired, or can be used together to work in sync and organize your growing inbox.