In this section, I'm going to walk you through the email basics. We'll go over the email tabs and ribbons, the email message tab itself, how to create new email messages and how to work with attachments on emails, such as inserting attachments, opening attachments, saving and printing attachments. We'll also go over replying to emails, forwarding emails, and then finally printing our emails. Let's go ahead and open up outlook. And let's start with the email tabs and ribbons. We'll start with our default tab, which is the Home tab.

And as we had briefly discussed in the previous section, the Home tab contains the most use functions and features for the app you're working in. And so for here, it would be the email app. It contains the options to work with new items. Under the new group, you've got new items, email, message, appointment, meeting groups, contacts, tasks, and so forth. It gives you the ability to delete messages respond to messages such as replying and Reading gives you your quick steps, and also the ability to move, such as creating rules moving to folders to OneNote, and so forth. We click on the File tab will go into backstage.

And just as we had previously discussed, it gives us the ability to do options with the backstage, such as our automatic replies are managing our rules and alerts, printing, opening and exploiting information and also saving. So we'll go back to our tabs and ribbons and we'll move over to send receive. The send receive tab is directed mainly at the inbox functions, but it does appear in the other apps as well. It contains the functions for mainly processing a send receive command, showing your download progress and also setting your download options. Let's move over to the folder tab. The folder tab contains the commands to create new folders, do searches for folders, copy your folders, open shared items.

And with the cleanup group, you've got the ability to mark all your items is read run rules, change the order of your folders, and run a cleanup on your folders. This is also where you would come to recover any deleted items. From here, we could also select a folder and add it to our favorites. Let's go to the View tab. The View tab contains commands to change our view settings and arrange items differently. So if we were to come over here to the current view, we could change our view, change our settings, reset our view back to the default settings for this folder.

We can also come over to the messages group and show our conversations. We come over to the arrangement group. This is where we could arrange things by date category two from and so forth. We can also change our layout. If we wanted to change where the reading pane was. Put it at the bottom.

We could do that as well. From here. We'll switch it back over to the right, we could turn on our people pane. Open our reminders window to see if we had any reminders, close all items if we had any additional windows open, or we could open an item in a new window. Remember a lot of the functionality that we've gone over pertains specifically to the email app that we're in. Currently, when we switch and go over the calendar, tabs and ribbons, you'll notice that they're different.

So now let's focus on the email message tabs themselves. Outlook gives you various tabs to work with when you create reply or forward messages. So let's create a new message. And you'll notice we have a different set of tabs available. We click on the File tab, it still takes us to backstage but it gives us other options. We no longer have the ability from here to manage our rules are set or out of office that is specifically done through the main outlook window itself.

The backstage options here pertains specifically to the item we're currently in. So let's go back. Here we do not have a home tab instead. Have a message tab and this is our default tab when we go into a new message. The message tab contains the basic commands to compose a message including the basic formatting, access in your address book, attaching files and setting tags such as importance or follow up. From the message tab, we also have our clipboard group so we can do our Format Painter, and also cut copy and paste.

The Insert tab gives you the options for attaching files to your message and inserting objects such as tables and charts into the message body. The include group also gives you the ability to add a business card, your calendar, and your signature. Once we click into the body, you can see that we do have the options for our tables, illustrations, we can add hyperlinks, and we can also do text objects and symbols. Let's switch over to the Options tab. The Options tab gives you the commands for sending various message options, such as your themes, showing the BCC in the forum in Message setting tracking if you want to be able to get a receipt on delivery, if you want to get a Read Receipt, and additional options, such as saving your Sent Items to a specific folder, delaying delivery and direct replies to the format text tab gives you additional formatting options including your fonts, your paragraphs, your styles, editing, you can zoom in and out and also the clipboard features.

One thing to keep in mind though, with formatting, if you switch from HTML or Rich Text Format to plain text formatting, it will cause you to lose any existing formatting in your message. formatting options are grayed out if you're working in plain text format. So for instance, if we switch to plain text, you'll notice a lot of our features are not available, because they're not available for the plain text option. So we'll switch back to rich text and we have the options back. Let's click on the review tab. And it does just that.

It gives us our options for reviewing our message, we can run our spellcheck. We've got our word count or thesaurus. We can do our smart lookups from here and also our languages as well as start inking. Now that you have a general understanding of the tabs and ribbons that are available within the email app, and also within messages, we can move on now to create a new messages. So in the next lecture, we'll start creating messages.