Now I'm going to show you how to create a new group groups are not the same as contact groups. Remember, contact groups were previously known as distribution lists, and were used for distributing the information to list of recipients. With a group you have a shared workspace for emails, conversations, files, and calendar events, where the group members can collaborate and access the information. So let's go ahead and get started creating our group. We'll want to make sure we're in the contact app, Home tab, new group, and we'll click group. Once we click group, it's going to open up the quick group dialog box.

And this is where we fill in the information for our group. The first thing we need to do is you need to choose a name for your group. Once you choose your name, it's going to give it a group ID and it's going to check to make sure it's available. From there we're going to come down to privacy and we choose either public where everyone in the organization can see it or private where only the approved members see what's inside. For this one, I'm going to leave it public. And then we have to choose whether the new members will receive group conversations in their inbox.

Otherwise, they will only see it if they go into the group inbox. So if we want them to see it in their inbox as well, we're going to check the box to subscribe. So I'm going to go ahead and check the box. Once you've got everything set the way you want, you're going to click OK. Now after you click OK is when it's going to allow you to add members to the group. So we'll click OK. It's going to go ahead and set up our group.

And then it's going to open up the create a group dialog box. Since I set up the group, it automatically puts me in as a member. And then I could pick other people to put in. So you would just type in their name and do a search for them and click Add add them. You can give the group a description so that once people see they've been added to the group, they understand what the group is for. And then click OK. Now let's go over to our email so we can look at our group Scroll down to our groups.

There's our IP training group that we just set up. And there's the email received on it. This is an email that will go out each time you set up a group to the members within the group. It's going to give them information about it, they can start a conversation, use the calendar and connect with apps can add a message and send it and then you'll see the messages come in. We see the message on here other people can add as well. We come over to one of my other groups that I've set up.

You can see the conversations throughout it. So groups are great for collaborating on projects within your organization, giving everyone access to the same information. If you need to make modifications to your group, that can be done from the group's group on the Home tab, either in mail or we could go back over to our contacts and we also have that as well. You'll browse the groups, you can type in your group to search for it. And we'll just click all to see all the groups we have. Double click on the group, we can add new members to it, we can send an email.

From here, we can view the conversations the calendar from here as well. We can click to see the members of the group and so forth. So remember, groups are different than contact groups. Contact groups were previously known as our distribution lists. And they're used for distributing information to a list of recipients, whereas the groups are used to collaborate and access information, whether it's emails, conversations, files or calendar events. To create groups, we go to the Home tab, new and group.

And from here it'll give us a create group dialog box where we can create our group