Hello and welcome back. Now we're going to look at how we can apply the GTD framework into a weekly review board. This is a slightly different iteration, because the first thing you would notice is that we have this list starting with done doing. And then after that we have an incoming slash idea inbox. And then at the very end we have to do pretty strange, right? Usually this will be on the left hand side.

And then doing IN PROGRESS will be in the middle and then then we'll be at the end. So what's going on here? First of all, this board is designed to have instructions included So I'll have a link for you to have a copy of this board. And anything that's labeled as yellow. There are actually instructions and site notes as a reminder for you to kind of have a guideline when you're using this board yourself and when you modify them. So in actual fact, the board will look something more like this.

I have a new idea here, so it's shaded until I click it. So this is roughly what it looks like. So you don't really need this list on the leftmost corner here. It's really just a bunch of guides and instructor For you, but in the beginning, I will recommend you having it there just to help you out. So in the wiki review process, the reason why done is on the left hand side and to dues all the way to the right is because the flow is slightly different from the typical way of us using Trello and applying the Kanban concept. So it starts with done and then it moves on to to do at the end of the process.

So let's have a look at the details of this weekly review process. So step one, you need to get into a routine of using this weekly review board. So first, you need to set a time and a day each week so that you can actually do a weekly review. This is very important. If not, this whole process will not work. Now people do this either on a Saturday or Sunday, depending on their schedule and their style of working.

Some people would do it on a Friday for the evening, maybe it's important that you don't do this on the first day of the week. If not, it kind of defeats the purpose. I've tried doing that style before, and I have mixed results with it. So I'll be doing more on the end of the week, just so that I can squeeze out more productivity on the first day of my work week. So any other time of the day when you're doing work. You will still be looking at this board, but it's more to update your tasks and cards that are in doing or done.

You might even add stuff in the incoming or the inbox slot. Next, you should have a checklist so that you kind of know what needs to be done. When you are doing the review itself. In the beginning, this can be pretty useful is to try to get into the groove of things and try to figure out this process. So for example, I've given a checklist right here in the board. And this entire list weekly review guide will contain a few checklists on its own.

So if you click on the first one, this is my own customized version of a checklist of what I would be doing if I were to use this process and this Trello board. So you can go through the list on your own time. Now, let's hit back To the next step of using this board, reflect on the past week. So, you're going to look at the task that has been done. And it's important to do this for obvious reasons, but it's also a measurement of efficiency. So if you look back here, we have three things done in our example.

So some questions you might want to ask yourself while you're doing this, review the life plan for more than I could handle. If there's any trend that you notice, like every time you put five tasks in your to do lists, it ends up just not being accomplished, and you end up with only three tasks done in a week. So maybe you want to rethink the amount of tasks you can handle. In my office also want to have an idea of how long it takes for you to accomplish a task. Then from there, you want to review your goals. This is something that is really important tied back whether or not you're getting closer to those goals.

And then last but not least, you should review your idea inbox. So basically, the idea inbox serve as a repository of whenever you have an idea, just chuck it in there. So we can have a look at the board that we have set up. So I had a new idea to plan for Bali trip. So that once I'm done with all my Udemy videos, I can just chill and relax. So I thought of it as an idea in the middle of the week, so Wednesday, I quickly write it down and put an SD card in Trello and this stuff into the idea inbox.

You should also have upcoming tasks and populate them here as well. So at the end of the week during your review, this is when you take a step back and look at this list as well, to have a look at whether or not your new ideas make sense. provide some sort of value to you, brings you closer to your goals. Or perhaps it just creates new potential for a new business idea. So now that you have done step two and reflect on the past week, you should move on to step number three. And that is to plan for the next week.

So whatever tasks that has not been completed, you should now move them over to to do this is of course after you've assessed that, these tasks are still of value to you and to have Impact towards you achieving whatever goals you have set. So for example from my end, I'm still doing training materials from Udemy. So there still is something that I have to do so I'll just drag them to do. Then you should also add tasks from your big picture goals. So when you're reviewing your goals, you might have new ideas of what kind of new tasks you should be doing. And if it's something you can take action in the next week, you should also add that in your to do in my case, I have realized that I'm very close to finishing my training materials for you to me task.

So I'll be adding my edit Udemy video to be done next week as well. One important thing to do is to also, last but not least, ensure that you have your tasks clearly defined. What I mean by clearly defined task, it would be tasks that are clear what that looks like. So for example, you no longer unsure about when you be finished with this project. You should also be measurable. So there's a difference between a task that's called right some of my book versus write 1000 words.

Last but not least, should be specific. So you shouldn't have to read the task multiple times to kind of figure out what does that task mean. So it should be very clear. So just like that, the cycle repeats every week.