Every PowerPoint presentation should really have two presentations, not just one. What do I mean by that? If you're giving a PowerPoint presentation, you really in my opinion need to have two separate distinct presentations. There is the PowerPoint that you actually project could be on a small screen, it could be on 100 foot screen in front of people when you're standing speaking to them. That PowerPoint presentation should be devoid of words, text, complexity, columns and complex graphs. Instead, it should have images, pictures, that there's a graph it should show one relationship, two variables at most.

There is a second PowerPoint presentation that you also need. And that is something that you email the people in advance or you hand out this PowerPoint can have lots and lots of text like Lots of data complexity, wildly complex graphs, because people can read it. They can print it out, they can twist it, turn it, they can start to read it get hungry, put it down, go get a ham sandwich, come back and read it and study it. Again. It's a different medium, the text medium that you control is simply different from a live presentation where the audience can't control the slides going by now, Microsoft PowerPoint has a Notes section where you can put notes in it. Lots of data, it shows up to anyone you email, the PowerPoint to it shows up on any computer screen, but when you're projecting it, it doesn't show up.

So you can actually have two presentations in one file. Or you can have it as two completely different ones. If you try to have one PowerPoint that has multi purposes, you are going to fail. I understand that's how most people do Do it but I'm here to tell you it is not effective.