Module Three, prioritizing your time. Time management is about more than just managing our time. It is about managing ourselves in relation to time. It is about setting priorities and taking charge. It means changing habits or activities that cause us to waste time. It means being willing to experiment with different methods and ideas to enable you to find the best way to make maximum use of your time.

The 8020 rule, the 8020 rule, states that 80% of the results come from only 20% of your actions across the board, you will find that the 8020 principle is pretty much right on with most things in your life. For most people, it really comes down to analyzing what you're spending your time on. are you focusing in on the 20% of activities that produce 80% of the results in your life? The urgent, important matrix. Great time management means being effective as well as efficient. Managing time effectively and achieving the things that you want to achieve means spending your time on things that are important and not just urgent.

To do this, you need to distinguish clearly between what is urgent and what is important. Important. These are activities that lead to achieving your goals and have the greatest impact on your life. Urgent. These activities demand immediate attention, but are often associated with someone else's goals rather than our own. This concept coined by the out Eisenhower principle is said to be helpful.

Former US President Dwight Eisenhower organized this task. It was rediscovered and brought into the mainstream as the urgent important matrix. In the book classic, the Seven Habits of Highly Effective People. The urgent important matrix is a powerful way of organizing tasks based on priorities. Using it helps you overcome the natural tendency to focus on urgent activities, so that you can have time to focus on what is truly important. The urgent important matrix urgent important.

Crisis problems deadlines, important but not urgent. Opportunities progress high value long term urgent but not important. Maintenance routine tasks. not urgent and not important. trivia. urgent and important activities in this area relate to dealing with critical issues as they arise and meeting significant commitments.

Perform these duties now. Important but not urgent. These success oriented tasks are critical to achieving goals. plan to do these tasks nets. Urgent but not important. These chores do not move you forward toward your own goals managed by delaying them, cutting them short and rejecting requests from others.

Postpone these chores, not urgent and not important. These trivial interruptions are just a distraction and should be avoided if possible. However, be careful not to miss label things like time with family and recreational activities as not important. Avoid these distractions all together. being assertive at times, requests from others may be important and need immediate attention. Often, however, these requests conflict with our values and take away from working towards your goals.

Even if it is something we would like to do, but simply don't have the time for it can be very difficult to say no. One approach in dealing with these types of interruptions is to use a positive no which comes in several forms. Say no followed by an honest explanation such as I am uncomfortable doing that because say no and then briefly clarify your reasoning with that Making excuses. This helps the listener to better understand your position. Here's an example. I can't right now because I have another project that is due by 5pm today.

Say no and given alternatives. Here's another an example. I don't have time today, but I could schedule it for tomorrow morning. empathetically repeat the request in your own words, and then say no. For an example, I understand that you need to have this paperwork filed immediately. But I will not be able to file it for you.

Say yes, giving your reasoning for not doing it and provide an alternative solution. Here's an example. Yes, I would love to help you by filing this paperwork. But I do not have time until tomorrow morning. Provide an assertive refusal and repeat No matter what the person says this approach may be the most appropriate with aggressive, manipulative people and can be an effective strategies to control your emotions. Here's an example.

I understand how you feel, but I will not or cannot remember to stay focused and not become sidetracked into responding to other issues.