Module 10 get organized. A successful event planner is three things organized, creative, and a problem solver. Without organization, there is no way to complete all the tasks necessary for an event. organization will help you know what you still have left to complete. being organized will also reduce your stress level. Everyone knows that before the big show actors are nervous wrecks.
The same is true for event planners. Get organized now, save yourself stress later. form a team. There are many things about teamwork, like teamwork makes the dream work or it takes a village. Basically, you can work more efficiently if you have people to help you. form a team of employees or volunteers to whom you can delegate tasks.
As a planner, you have to have your hand and everything but you don't necessarily have to perform the tasks yourself. A team can help take on some of the workload and get more done in a quicker fashion. surrounding yourself with a trustworthy team of people can make your life and job easier and efficient. timeline. Rome wasn't built in a day and your event won't be either. planning an event takes time and you have to know how to budget that time.
A timeline is a graph or a list of tasks that are sorted by when they need to be completed. Knowing what tasks need to be completed each day will help you stay on track. You will want to create the timeline in weekly, monthly or daily intervals. As the event gets closer, you may need to change your intervals to days instead of weeks. Items that could be on your timeline include determining a budget, picking a venue, picking vendors, sending out invitations assessing staffing needs. checklists, a checklist is a very special thing to the organized individual.
A checklist is a list of items that need to be accomplished. Having this list you can check off what has been completed. Depending on how organized you are. You can also note who completed each task. When the tasks on the checklist can have subcategories, these can be as involved as you want. They are just a way for you to organize everything that needs to be completed on paper.
Checklists are similar to timelines except that they are more detailed and do not necessarily have due dates. backup plans, maybe you have been lucky in life and everything has gone exactly to plan. Most of us know that unexpected things happen and you can either wallow in sorrow or breakout plan be. a backup plan is an alternate plan in case the first course of action doesn't work out. Event Planning is like life. Sometimes things do not go the way that they are planned.
The singer gets laryngitis, the caterers car breaks down or the venue gets flooded. Having a backup plan is the only way you can protect yourself from disaster. Little things like napkins may not require a backup plan. The major aspects of the event however, like the venue food and entertainment, we'll need a backup plan.