Module six wise time management. Time management is the key to getting things done. It is easy to become sidetracked by unimportant tasks that do not help you reach your goals without the proper time management. By following the following strategies, you will be able to navigate your time wisely. They will help you achieve your goals while decreasing your stress level and making your life easier. Urgent, important matrix.
In order to manage time you need to determine the difference between urgent and important tasks. urgent tasks are tasks that need to be done quickly and important tasks are related to specific goals. Most tasks will be a combination of the two such as urgent important or urgent, unimportant. You need to place priority on important tasks completing tasks that are both urgent and important first. Unfortunately, we are often trapped performing urgent tasks that are not important. They may be Important to the people around you, but they are distractions and interruptions that do nothing to help you meet your own goals.
Important tasks should take priority because they are focused on specific goals. The urgent important matrix below will help you identify which tasks are urgent and which ones are important. The 8020 rule, many successful individuals recommend following the 8020 rule. The 8020 rule states that only 20% of our actions are responsible for 80% of our successes. This means that it is necessary to discover the 20% of our actions that are the most effective. Focus on these actions once you discover them and make them your priorities.
The 8020 rule should be linked to your goals. Once you prioritize goals, you should spend most of your time working on the 20% of activities that you know we'll move you forward utilize a calendar. calendars are essential to effective time management. calendars are familiar tools, but they are not always used effectively. When using a calendar to manage time, it is important that you only use one. Given the different calendar options.
It is easy to try to integrate different calendars, but you risk scheduling mistakes. You can choose from physical calendars, mid tech options like day timer, and high tech apps for your phone. Find the calendar that works for you and stick with it. calendar rules keep the calendar with you. Leaving the calendar behind means that you may forget to list something on it. Only lists appointments and day events.
Appointments require specific times. events include birthdays, anniversaries, etc. Avoid notes do not clutter your calendar, have a separate section for notes. Include phone numbers. While you should avoid clutter, phone numbers and addresses may be useful. Create a ritual rituals can help improve time management rituals or repetitive action which do not need to be scheduled.
For example, you do not think about brushing and flossing before bed or making coffee with breakfast. By creating rituals that are connected with goals, you will not have to schedule certain tasks. For example, if you get up at the same time every morning and exercise for 30 minutes, you will create a ritual. This ritual will become a habit over time, you will not create a ritual overnight. For the first few months you will have to be disciplined in your efforts, it takes time to create a habit. How long it takes a habit to form will vary according to each individual.
There is no magic number, you will have to continue your quest until your ritual is complete. Case Study, Alex never could seem to keep his calendar synced. He always use the physical calendars but his colleagues convinced him that he needed to keep a calendar on his phone. When he was at his desk, Alex would use his physical calendar and his phone app when he was out. It seemed like he would overlook an appointment every week. He would always forget to transfer the appointments from his phone to his other calendar.
His friends tried to convince him to get rid of his physical calendar, but he really hated using the phone app. He did not believe that the technology made his life any easier.