Few people look forward to meetings and with good reason. We spend a lot of our work lives in meetings. Too many meetings lack purpose and structure. Poor meeting management practices result in an unproductive use of the participants time. However, what's just a few tools, you can make a meeting a much better use of everyone's time. In the next slide, you will learn about the PDT approach to meeting management.

Many managers employ a Ph. D. approach to me Things requiring purpose, an agenda and a timeframe. arming the participants with its critical points of context ahead of the session ensures that people show up prepared to participate in support the overall intent of the meeting. A clear outline helps ensure a productive session. You should be able to define the purpose of the meeting in one or two sentences at most. The purpose helps ensure everyone knows why they are there, what needs to be done, and how to get progress and drive for conclusion.

Set an agenda, list the items you're going to review, discuss, inspect, assign a timely meet each agenda item and identify the person who is responsible for moderating the discussion. set a time frame at the room release, set a start and end time. Set a duration for each item in the agenda. The ideal meeting format is a 15 minute meeting, starting at five past the hour and ending five minutes before the hour. Always stopped your meetings on time. When someone arrives late, don't go back and review what has already been covered.

Continue with your meeting topics. This will be awkward for the straggler and improve the odds of him or her arriving on time and the next meeting. If the meeting organizer sponsor doesn't show up on time, consider the meeting canceled and go back to work. A five to seven minutes waiting period is reasonable. Keep the meeting on topic. A good practice is to assign someone to Role of keeping everyone on track during the meeting.

Too often, discussions drift 70 graved opinions, ideas, facts and emotions. Instead, assign the role and inform everyone in attendance that this individual will interject if and when the discussion veers off off the agenda and specific item of discussion. Keep and distribute meeting those good recording of the menus will include meeting time, date, location, description of the purpose, copy of the agenda, list of attendees and the list of those who did not attend a detailed summary listing of conclusions, action items, responsibilities and dates for completion. Many note takers use the agenda as a guide for listing the conclusions and actions Follow up meeting if truly needed. Ideally, distribute the meeting notes as soon as possible after the conclusion of the meeting, and absolutely within one business day